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GDPR Recruitment Policy

Type of website: Recruitment
Effective date: 15th day of May, 2024

gleetalent.com (the "Site") is owned and operated by Glee Talent. Yasmine Falola is the data controller and can be contacted at:

info@gleetalent.com
________________________________________
Unit A 82 James Carter Road, Mildenhall, Manchester, Suffolk, IP28 7DE

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Purpose
The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:

  1. The personal data we will collect;

  2. Use of collected data;

  3. Who has access to the data collected;

  4. The rights of Site users; and

  5. The Site's cookie policy.

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This Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR


For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the "GDPR"). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

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Consent
By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy.

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew your consent unlawful.

You can withdraw your consent by: Contacting Yasmine Falola the Data Protection Officer, at info@gleetalent.com.

Legal Basis for Processing
We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal bases to collect and process the personal data of users in the EU:

  1. Users have provided their consent to the processing of their data for one or more specific purposes;

  2. Processing of user personal data is necessary for us or a third party to pursue a legitimate interest. Our legitimate interest is not overridden by the interests or fundamental rights and freedoms of users. Our legitimate interest(s) are: We rely on Contract to carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.

    We will rely on Legal Obligation if we are legally required to hold information on you to fulfil our legal obligations (such as HMRC Intermediary reporting).

    We will in some circumstances rely on Consent for particular uses of your data and you will be asked for your express consent if legally required. Examples of when consent may be the lawful basis for processing include permission to collect sensitive personal data (if you are a candidate) in accordance with a client’s Terms of Business.;

  3. Processing of user personal data is necessary for us to take, at the request of a user, steps before entering a contract or for the performance of a contract to which a user is a party. 

  4. Processing of user personal data is necessary for us to comply with a legal obligation.

  5. Processing of user personal data is necessary to a task carried out in the public interest or in the exercise of our official authority.

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Personal Data We Collect
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.
 

Data Collected in a Non-Automatic Way
We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;

  2. Email address;

  3. Phone number;

  4. Address;

  5. Payment information;

  6. Company Name;

  7. Employment and Education History;

  8. Information contained in your resume or CV, information you provide regarding your career interests, and other information about your qualifications for employment; language proficiencies;

  9. Date of birth;

  10. Gender;

  11. Information about other individuals, such as emergency contacts;

  12. National Insurance number, national identifier or other government-issued identification number;

  13. _____________________________________________________________________________;

  14. Tax-related information (P45); and

  15. Compliance documentation.

This data may be collected using the following methods:

  1. User fills out a contact form;

  2. User fills out a calendar booking form
     

How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. We collect personal data from the following people to allow us to undertake our business:  Prospective and placed candidates for permanent or temporary roles; Prospective and live client contacts

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Who We Share Personal Data With
Employees
We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

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Third Parties
We may share user data with the following third parties:

  1. Clients and prospective clients for the purpose of introducing candidates to them;

  2. Clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;

  3. Third parties who perform functions on our behalf and who also provide services to us, such as our timesheet provider or marketing email platform;

  4. Credit reference agencies, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you;

  5. Insurers; 

  6. A professional association or registration body or regulatory or law enforcement agencies if we are required by law to do so.

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We may share the following user data with third parties:

  1. Analytics and search engine providers that assist us in the improvement and optimisation of our site
     

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;

  2. If it is required for any legal proceeding;

  3. To prove or protect our legal rights; and

  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data
User data will be stored until the purpose the data was collected for has been achieved.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data
All information you provide to us is stored on our UK internal secure servers and in our database partner Zoho Recruit.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

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Your Rights as a User
Under the GDPR, you have the following rights:

  1. Right to be informed;

  2. Right of access;

  3. Right to rectification;

  4. Right to erasure;

  5. Right to restrict processing;

  6. Right to data portability; and

  7. Right to object.

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Children
The minimum age to use our website is 18 years of age. We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our data protection officer.

How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact our data protection officer here:

Yasmine Falola
yasmine@gleetalent.com
________________________________________
Unit A 82 James Carter Road, Manchester, Mildenhall, Suffolk, IP28 7DE

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How to Opt-Out of Data Collection, Use or Disclosure
In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below:

  1. You can opt-out of the use of your personal data for all types of data uses. You can opt-out by clicking "unsubscribe" on the bottom of any marketing email or updating your email preferences under "Your Account" or sending us an email directly to info@gleetalent.com.

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Cookie Policy
A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We do not use cookies on our Site.

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Modifications
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

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Complaints
If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority by contacting the Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through https://ico.org.uk/concerns/.

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Contact Information
If you have any questions, concerns or complaints, you can contact our data protection officer, Yasmine Falola, at:

yasmine@gleetalent.com
________________________________________
Unit A 82 James Carter Road, Manchester, Mildenhall, Suffolk, IP28 7DE

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